Q1: What is the Controlled Access SPFx application extension? 

The Controlled Access SPFx application extension is an advanced tool designed to restrict access to SharePoint Modern pages based on predefined and dynamic configurations maintained in a settings list. It ensures that even users with contribute or full control permissions can be restricted from accessing specified content. 

Q2: What are the core capabilities of the Controlled Access extension? 

The core capabilities include: 

• Restricting access to SharePoint Modern pages based on settings list configurations. 

• Overriding user permissions to provide higher control over content access. 

• Configurable redirection options for unauthorized users. 

• Option to display an access denied dialog before redirecting users. 

• Management of allowed and blocked users or groups for specific pages. 

• Access control for lists and libraries. 

Q3: How is the Controlled Access extension configured? 

The settings for the Controlled Access extension are managed through a settings list named ControlledAccessList, which is automatically created upon the first access of the extension. The configurations include fields like Title, ConfigValue, AllowedUsers, BlockedUsers, RedirectTo, RestrictedPages, ShowAccessDeniedDialog, and DialogDescription. 

Q4: What are the steps to configure access restrictions? 

The steps to configure access restrictions are: 

1. Navigate to the settings list created by the extension. 

2. Populate the RestrictedPages field with the names of pages or lists that require restricted access. 

3. Specify the RedirectTo URL to direct unauthorized users to an appropriate page. 

4. Set the ShowAccessDeniedDialog field to true or false, based on whether you want to display an access denied dialog. 

5. If displaying a dialog, fill in the DialogDescription with the desired message. 

6. Add users or groups to the AllowedUsers field to grant access. 

7. Add users or groups to the BlockedUsers field to deny access. 

Q5: How can administrators manage access to lists and libraries? 

Administrators can manage access to SharePoint Modern pages, lists, and libraries by specifying the names of lists or libraries in the settings list. This allows them to effectively allow or block users from accessing these resources. 

Q6: Where can I find further assistance? 

For further assistance, you can watch the video (Controlled Access Youtube Video) or send an email to SUDHARSAN_1985@LIVE.IN  

Q7: What happens if a user tries to access a restricted page? 

If a user tries to access a restricted page, they will be redirected to a URL specified in the settings list. If the ShowAccessDeniedDialog field is set to true, an access denied dialog will be displayed before the redirection. 

Q8: Can the Controlled Access extension be used to manage access to specific lists and libraries? 

Yes, the Controlled Access extension can manage access to SharePoint Modern pages, lists, and libraries by specifying the names of lists or libraries in the settings list. 

Q9: How can administrators specify which users or groups are allowed or denied access?  

Administrators can specify which users or groups are allowed or denied access by adding them to the AllowedUsers or BlockedUsers fields in the settings list. 

Q10: What is the purpose of the DialogDescription field? 

The DialogDescription field is used to provide a message that will be displayed in the access denied dialog, giving users context before they are redirected to another page. 

Q11: How is the settings list created for the Controlled Access extension? 

The settings list named ControlledAccessList is automatically created upon the first access of the extension. It is recommended that the user who has permission to create lists should access the extension first. 

Q12: What should administrators do if they want to change the access control policies?  

Administrators can change the access control policies by modifying the fields in the settings list created by the Controlled Access extension. This allows them to tailor the access control policies to meet their organizational needs. 

Q13: What is the purpose of the RedirectTo field? 

The RedirectTo field specifies the URL to which users should be redirected if they do not have access to a restricted page. This ensures users are guided to a proper page without access disruptions. 

Q14: Can multiple items with the same title be added to the settings list? 

Yes, multiple items with the same title can be added to the settings list to handle different pages or lists that require restricted access. 

Q15: What should be done if the settings list is not created automatically? 

If the settings list is not created automatically, it is recommended that the user who has permission to create lists should access the extension first to ensure the list is created. 

Q16: How can administrators tailor the access control policies to meet their organizational needs? 

Administrators can tailor the access control policies by modifying the fields in the settings list created by the Controlled Access extension. This allows them to customize the access control policies to suit their specific requirements. 

Q17: What is the significance of the Title field in the settings list? 

The Title field in the settings list is the default title field and should not be changed for the default items. It is used to identify the configuration items. 

Q18: How can administrators provide context to users before redirecting them to another page? 

Administrators can provide context to users by setting the ShowAccessDeniedDialog field to true and filling in the DialogDescription field with the desired message. This will display an access denied dialog before redirecting the user to another page.